In today’s fast-paced world, your warehouse isn’t just a storage facility; it’s the backbone of your customer experience.
If you’re managing a fulfillment center or warehouse, you feel the pressure of labor shortages, rising costs, and high customer expectations. How can you keep everything running smoothly and excel at your job?
By using a few picking and packing best practices, you can optimize operations, save time, reduce errors, and deliver customer satisfaction every step of the way.
6 warehouse picking and packing best practices
To deliver on your promises to customers, you need a warehouse that runs like clockwork. Here’s our guide at a glance:
Why do picking and packing practices matter?
Getting your pick-pack-ship process right not only saves time and money, but it defines the customer experience. One mis-picked order or delayed shipment could mean losing a customer to the competition.
Faster, error-free fulfillment means happier customers and fewer returns. On the flip side, inefficiencies create bottlenecks, delays, and unnecessary costs. Let’s explore how to avoid that.
Best practices for picking
Picking is where fulfillment begins. Your team retrieves products from the warehouse to fulfill an order, often using pick lists or mobile devices to guide them. The process is fast and accurate when done well but costly and error-prone when it’s not. Here’s how to improve picking in your warehouse:
Optimize warehouse layout
Think about your most popular items. Are they stored near the packing area, or do workers trek across the warehouse to find them?
By placing high-demand products closer to packing stations and grouping similar items together, you can reduce travel time and speed up order fulfillment. Regular stock checks and clear processes ensure everything stays where it should be—no time wasted hunting for misplaced products.
Pro tips:
- Use historical data to guide your layout changes.
- Group items by popularity and order frequency.
- Keep frequently ordered SKUs easily accessible and close to the packing benches.
Dive deeper: How to Design Your Warehouse Layout
Use Barcode Scanning
Relying on memory or paper pick lists is risky and slow. Barcode scanning eliminates guesswork, reduces errors, and keeps your inventory accurate in real-time.
With the right warehouse management system (WMS), every scan confirms the correct item is picked and updates stock levels automatically. Whether it’s a 1D barcode for SKUs or a 2D QR code with batch details, the technology works seamlessly to keep everything on track.
Pro tips:
- Choose durable barcode scanners designed for warehouse conditions (Check out https://www.thebarcodewarehouse.co.uk/)
- Integrate your WMS with scanning tools for a streamlined workflow.
- Use scanning to track warehouse KPIs for analytics and team performance.
Dive deeper: Warehouse Barcoding How-to Guide
Diversify Picking Strategies
Warehouse picking strategies aren’t one-size-fits-all. For example, you should use a batch picking strategy for simple, single-item orders to group them for fast retrieval.
For complex, multi-line orders, choose wave picking to organize picks by priority, location, or deadlines. Choosing the right picking strategy reduces bottlenecks and optimizes efficiency.
Pro tips:
- Start with single-item orders to keep momentum during peak seasons.
- Use wave picking to group orders and manage deadlines.
- Optimize batch picking routes to minimize walking time.
Dive deeper: 6 Best Warehouse Picking Strategies
Best practices for packing
Packing is where orders are prepared for shipping. It’s not just about fitting items into boxes—it’s about ensuring products arrive safely, efficiently, and in a way that reflects your brand’s standards. Here are the best practices for packing:
Choose Smart Packaging
Every package represents your brand, so it’s important to choose the right packaging materials. The wrong materials can lead to damaged products, wasted resources, and unhappy customers. From padded bags for smaller items to corrugated boxes for larger ones, the right choice protects your goods and saves on shipping costs.
Pro tips:
- Use right-sized packaging to reduce waste and shipping fees.
- Always secure fragile items with appropriate cushioning.
- Consider branded packing slips and boxes for a polished touch.
Dive deeper: 7 Brands Embracing Eco-Friendly Packaging
Ensure Quality Control
A well-packed order isn’t just a box—it showcases your brand to your customer. Implement quality control systems to ensure every order meets your standards before it leaves the warehouse. Spot-checking with clear protocols and leveraging technology like barcode verification can catch errors before they happen.
Pro tips:
- Introduce a checklist for spot-checking at various stages.
- Monitor KPIs like error rates and packing times to optimize workflows.
Dive deeper: 5 Warehouse KPIs You Need to Start Tracking
Train your Team
Even with the best tools, a well-trained team is essential. Regular training on safety, equipment, and packing techniques ensures consistency and accuracy. Introducing new technology? Train your team to use it confidently and effectively.
Pro tips:
- Schedule refresher training to keep skills sharp.
- Encourage a culture of accuracy and attention to detail.
- Do some competitor research – see how their parcels are arriving.
Dive deeper: How to Run a Warehouse Effectively
The Bottom Line
Efficient picking and packing are the key to your success as a warehouse manager. We are cheering you on as you implement these best practices and set your business up for bottom line improvement.
Need help with your warehouse? Descartes Peoplevox may be the WMS for you! Check out the box below.
